LearningStation Insight Help Center

Education Backpack User Guide

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Overview

The backpack is a web-based file management system that provides each user with access to a personal Internet storage space. With the Backpack, students, teachers and administrators can store documents and access them from any Internet-connected computer. Teachers can assign work for students to retrieve from the Backpack. And students can submit completed assignments to teachers. Teachers can also turn graded work back to the student’s personal Graded folder.

Figure 1 Education Backpack Home

Auto-Folder Hierarchy

 The system will automatically generate the folder hierarchy as described below when the account is created and when any classes are created.

  • My Files – The User’s private folder
  • Public Files – Graphic and file storage (Teachers and Administrators only) 
    • Test Builder Folder – Created to store any graphics used to create custom questions
    • Teacher Pages Folder – Created to store any graphics or files on Teacher webpage
  • My Classes – All class folders viewed only by the teacher and students of their class
    •  New Assignments – each Class folder has its private assignments folder
    •  Completed Assignments – each Class folder has its private folder to turn in work
    •  My Students – Allows teacher to see only students associated with the class folder to turn graded work to   students privately (Teachers and Administrators only)
    • Graded Assignments – folder used for Teachers to upload graded work
  • All Accounts – View all user’s private folder (Administrators only)

Storage Limit

 Once you have reached the maximum storage allotted, you will receive a message stating so. You will be shown the list of suggested files to remove to open more space in your Backpack. If you like to purchase more storage, please contact LearningStation at 1-888-705-3276 or LSCsupport@learningstation.com. You may buy extra storage per user level, Teacher, Administrator or for a specific Grade level if you do not want to purchase for all users.

Each time you add a document to a folder in the Backpack, it takes up a portion of your allotted storage space. The circular meter located in the upper right corner, above the toolbar, shows exactly how much space has been used and how much is remaining.

Figure 2 Backpack Storage Space

If you attempt to upload a file that’s too large or that takes you beyond your Backpack storage limit, a message will pop up indicating so. Or if you do not have enough storage to add a file, either delete an unneeded file in one of your folders or reduce the size of your file by removing graphics or formatting. Then click on again to add your file.

 

BASIC TASKS


Upload Files

When a user uploads a file, the Backpack will leave the original file on the computer. The next time this file is downloaded, the copy will be saved to the computer in the location selected. If there is a file with the same name in the folder you are uploading to you will have to rename the file you are uploading.

  • Login to the Education Desktop
  • Click the Backpack tab
  • Navigate to the folder where the file is to be saved in
  • Click on the   icon in the toolbar of the Backpack window
  • Click on  
  • Navigate to the file that you want to upload
  • Click 
  • Click   

 The selected file will begin transferring to the Education Backpack. When the transfer is complete, a copy of the file will appear in the File Name column. If you do not see the file in the list, click on the  button.

Download Single Files

  • Login to the Education Desktop
  • Click the Backpack tab
  • Navigate to the folder where the file resides
  • Click on the appropriate folder
  • Click the desired file

The file will be downloaded to your computer. Depending on which internet browser you are using (IE or Firefox) you may be asked whether to save or open the file. If you choose to save the file, you may also be asked to select a location or a folder to save it to. Once the download is complete, the file will remain in the Education Backpack until you remove it.

Download Multiple Files

 Login to the Education Desktop

  • Click the Backpack tab
  • Navigate to the folder where file resides
  • Click on the appropriate folder
  • Check the box  next to each file that you wish to download to your computer
  • Click
  • The files will be downloaded in a zipped folder
  • Open the zipped folder to view the files downloaded to your computer
  • A copy of the file still remains in the Education Backpack until you remove it

Renaming File

 Once you add a file to the Backpack, its Name, Size and Date appear with a icon on the right side of the table’s row for renaming of the file.

  • Click on the Backpack tab
  • Navigate through your backpack to the file you’d like to rename
  • To the right of the Name, Size, and Date columns, click the rename icon
  • A user prompt box will appear asking you to type the name of the new file in the field

Figure 3 Backpack Rename File

  • Click to rename the file or click  to return to the Backpack screen
  • The Backpack will automatically refresh to show the new file name

Deleting Files

 Once you add a file to the Backpack, a check box appears to the left of the file name. You may delete a file at any point thereafter.

  • Click on the Backpack tab
  • Navigate through your backpack to the file(s) you would like to delete
  • To the left of the file(s) name, click the check box  (Check all boxes of the files in the folder that you would like to delete)
  • Click
  • You will be asked to verify that you want to delete the file(s) as this action cannot be undone

Figure 4 Backpack Delete File Verification

  • Click   to permanently delete the file(s) or click  to return to the Backpack screen
  • The Education Backpack will automatically refresh to show that the file(s) was successfully removed

Create New Folders

 Users may create individual folders within the Backpack in order to organize their files.

  • Login to the Education Desktop
  • Click on the Backpack tab
  • Navigate to where you would like to create a new folder
  • In the Backpack’s toolbar click
  • Type the name of the new folder in the field and click
  • The Education Backpack will automatically refresh to show the new folder

Renaming Folders

 After adding a folder to the Backpack, it appears with a Rename button  to the far right. You can click this Rename icon at any time to rename a folder.

  • Click on the Backpack tab
  • Navigate to the folder you would like to rename
  • To the right of the Name, Size and Date columns, click to rename the folder
  • A popup message will appear asking for the new name of the folder in the given field

Figure 5 Backpack Rename Folder

  • Click   to create the new folder or click  to return to the Backpack screen
  • The Backpack will automatically refresh to show the new folder name

 

Deleting Folders

  • Click on the Backpack tab
  • Navigate to the folder you would like to delete
  • To the left of the folder(s) name, click the check box 
  • Click  
  • A warning message will appear asking to verify that you want to delete the item(s)
  • Click to permanently delete the selected folder(s) or click  to return to the Backpack screen
  • The Backpack will automatically refresh to show that the folder was successfully deleted

 

TEACHER TASKS

 


The Backpack can also be used to Assign and Retrieve work between Teachers and Students. To prepare the Backpack for such use, first you must setup your classes. Once a class is created, the Class folder will automatically be created in the My Classes folder. If classes have already been created in Test Builder, the corresponding class folder(s) are already created in the Backpack as well.

Create a Class Folder

 The class folder is only seen by the Teacher and Students of the class.

  • Login to the Education Desktop (Test Builder)
  • Click on the Teacher Tools tab
  • Click on Classes under the Tasks list

Figure 6 Classes Link

  • Click on
  • Type the class name in the given field of the pop up window

Figure 7 Create a New Class

  • Click on
  • Click on
  • Select the students for the class from the list given
  • Click on 

 

ADMINISTRATOR TASKS

 


 Administrators can limit the file types that users can upload to the Backpack. There is a setting that will allow you to enter a Block List of file types (Administrators Only).

 

Blocking Specific Types of Files

  • Click the Backpack tab
  • Click on  in the Backpack toolbar
  • On the Backpack Setting page enter the extension of each file type you would like to block (such as .exe,.avi,.mp3)

Figure 8 Backpack Settings Page

 

NEW AND COMPLETED ASSIGNMENTS FOLDERS

 


The New Assignments and Completed Assignments folders may be used by teachers and students to exchange new and completed homework assignments as well as other types of files. Teachers create folders within the New Assignments and Completed Assignments folders, submit files to students in the New Assignments folder, and retrieve student work from the Completed Assignments folder. Students retrieve files from New Assignments and submit files to Completed Assignments.

NEW ASSIGNMENTS FOLDER

 Each Class folder has its own, private, New Assignments folder that is only seen by the Teacher and Students associated with that class. Students can only download file(s) from this folder. Teachers/Administrators can upload, download, and edit file(s) from this folder.

 

Figure 9 New Assignments Folder

Download a Single File

  • Login to the Education Desktop
  • Click on the Backpack tab
  • Navigate to the folder where the file resides
  • Open the appropriate folder
  • Click the desired file

 The file will be downloaded to your computer. Depending on which internet browser you are using (IE or Firefox) you may be asked whether to save or open the file. If you choose to save the file, you may also be asked to select a location or a folder to save it to. Once the download is complete, the file will remain in the Education Backpack until you remove it.

Download Multiple Files

  • Login to the Education Desktop
  • Click the Backpack tab
  • Navigate to the folder where file resides
  • Click on the appropriate folder
  • Check the box  next to each file that you wish to download to your computer
  • Click  
  • The files will be downloaded in a zipped folder
  • Open the zipped folder to view the files downloaded to your computer
  • A copy of the file still remains in the Education Backpack until you remove it

 

COMPLETED ASSIGNMENTS FOLDER

Each Class folder has its own, private, Completed Assignments folder that is only seen by the Teacher and Students associated with that class. Students can only upload file(s) to this folder. Teacher/Administrators can upload, download, and edit file(s) from this folder.

 

Figure 10 Completed Assignments Folder

Post File(s) (Assignments)

Students may access the folders within Completed Assignments to submit a document to their teacher.

  • Login to the Education Desktop
  • Click the Backpack tab
  • Navigate to the Class folder where the work needs to be turned in
  • Click the Completed Assignments folder
  • Click on in the toolbar of the Backpack
  • Click on  
  • Navigate to the file that you want to upload
  • Click  
  • Click  

The selected file will begin to transfer to the Backpack. Once the transfer is complete, a copy of the file will appear in the File Name column. Click on   in the toolbar of the Backpack to view the new files.

 

MY STUDENTS FOLDER

 


 

Each Class folder allows the Teacher to view all of the students who belong to the class and view the student’s private folders. There is also a Graded folder in each student’s My Files folder for graded work to be turned privately back to the student. Students do not see this folder.

  • Navigate to the Class folder
  • Click on My Students link

Figure 11 My Students Folder

  • Student’s My Files folders will display
  • Open a student’s folder
  • Upload a file for student to view
  • Continue with each student for as many files or graded work that you would like to hand back to students

Graded Assignments Folder

 Student’s Graded Assignments folder is for graded work ONLY. It only allows students to download so file(s) and there content cannot be altered and uploaded back to the graded folder. Teachers/administrators can upload, download, delete, and create files and folders.

Figure 12 Graded Assignments Folder

 

STUDENT TASKS

 


 

Retrieving Graded Work

  • Student logs into their subscription
  • Click on the Backpack tab
  • Open My Files folder
  • Open Graded Assignments folder

 

Figure 13 Graded Assignments Folder

  • Click the appropriate file to download/save the file to your computer
  • Open the file to view graded work